Rehired Retiree Information
Under Board of Regents policy, a retiree from the University System of Georgia may
be rehired under the following conditions:
When an individual retires from the University System of Georgia and is receiving
benefits from the Teachers Retirement System, the Employees Retirement System, or
the Regent’s Retirement Plan, he/she shall not be reemployed without the prior approvals
as described in this communication. When an employee has retired from the University
System of Georgia, he/she may be reemployed by University System of Georgia under
the following conditions:
- The reemployment of a USG retiree must be approved by the hiring institution’s president.
Institutions must submit a copy of their hiring and approval procedures to rehire
USG retirees to the Office of Faculty Affairs.
- A rehired retiree must have a minimum break of at least one (1) month between the
effective date of his/her retirement and the effective date of his/her reemployment.
- The work commitment of a rehired retiree must be less than half-time; i.e., less than
49%.
- The salary that is paid to a rehired retiree must be either:
- No more than 49% of the annual benefit-base compensation amount that he/she was earning
at the time of his/her retirement, with consideration for the average merit increase
percentages that have been applied since the employee retired; or,
- No more than 49% of the average compensation for the position into which the retiree
is being hired based on the institution’s existing compensation plan, or, if not applicable,
the average compensation of existing or previous incumbents; or,
- No more than 49% of a reasonable market competitive rate for the position into which
the retiree is being rehired as determined by the institutional chief human resources
officer.
- The salary that is paid to a rehired retiree must be consistent with his/her work
commitment.
(BoR Minutes, April 2002; November, 2007; October 2008)
Note:
- All rehired retirees are approved on a Fiscal Year (FY) basis. HR will provide all
departments with instructions on process for the upcoming FY each March.
- TRS requires the employer to certify that, as of the date of employment termination,
no verbal or written agreement exists that allows the employee to return to service,
including service for an independent contractor.
Rehired Retiree Process - For New Rehired Retirees
Beginning March 15, 2021, departments who have a HR Business Partner will begin contacting
their designated HR Business Partner and HR Business Specialist to begin the process
for all rehired retiree new hires.
Note: Before returning to work in any capacity with a TRS-covered employer, the TRS
or ORP retiree MUST have a break-in-service of a least one full calendar month.
- Contact your HR Business Partner or Compensation and Performance Management at 706-721-5707,
to help determine/create the position your department needs.
-
- Note: Position titles must be job specific and contain Rehired Retiree (may be abbreviated)
and position FTE must reflect the Rehired Retirees actual FTE.
- Department will complete the and submit to the departments HR Contact.
- HR will obtain the appropriate approvals from Teacher’s Retirement System of Georgia
(TRS) and/or »Æ¹Ï¶ÌÊÓƵ’s approving authority to rehire the retiree.
- Once approval(s) are received, the HR contact will reach out to the department to
have the department obtain the completed background form from the retiree.
- Once the background is cleared, If the retiree will be working in a lab the HR contact
will instruct the department to schedule the employee for drug screen/physical with
Employee Health.
- Once the candidate has been cleared to be hired, HR contact (per the updated list)
will create the packet in Equifax and will schedule candidate for in-processing.
-
- The rehired retiree will receive two emails (login information & password) from Equifax
to complete the new hire packet in Equifax.
- Once in-processing is complete, HR Coordinator will notify supervisor to submit submit Smart HR Hire ePAR and confirm start date. The temporary employee cannot work
until this portion is complete. The ePAR must be submitted within 24 hours.
**Please note that rehired retirees employees cannot work until notified by HR that
the rehired retiree has completed their processing.
Rehired Retiree Process - FY Renewals
All rehired retirees’ current employment is on a fiscal year basis and will end at
the end of each fiscal year. In order for you to retain a rehired retiree in your
department beyond the end of the fiscal year, we must receive a request and obtain
the appropriate approvals from the Teacher’s Retirement System of Georgia (TRS) and/or
»Æ¹Ï¶ÌÊÓƵ’s approving authority.
When a University System of Georgia retiree or a retiree from another agency is also
a retiree of the Teacher’s Retirement System of Georgia (TRS), the employer is required
to coordinate with TRS prior to the retiree resuming work. TRS approval must be secured
to ensure that the retiree’s benefit under TRS is not in jeopardy. Thus, when rehiring
a retiree who is receiving a benefit from Teacher’s Retirement System of Georgia,
we are responsible for: 1. Securing TRS approval prior to the rehire; 2. Securing
appropriate approval from »Æ¹Ï¶ÌÊÓƵ’s President or designated authority.
- Department will complete the and submit to the HR Coordinator in Benefits and Data Management.
- The HR Coordinator will obtain the appropriate approvals from Teacher’s Retirement
System of Georgia (TRS) and/or »Æ¹Ï¶ÌÊÓƵ’s approving authority to rehire
the retiree.
- Once approval(s) are received, the HR Coordinator will reach out to the department
to have the department submit the ad/hoc salary change to re-establish the Rehired
Retirees salary for the new fiscal year.
- Once the salary has been re-established in HR, the HR Coordinator will send a letter
to the Rehired Retiree informing them of the approval for that fiscal year.
Contact Information:
Chris Hunt
HR Leave Specialist
Phone: 706-721-3836
Email: chunt@augusta.edu
