Faculty Effort Definitions

Teaching/Instruction        Research        Clinical        Service        Administration

TEACHING/INSTRUCTION

This category refers to teaching activities, curriculum development, or educational program development in a course or program. It may be supported by an extramural award or by internal funds. Effort will be captured for each funding source. IT IS IMPORTANT to note that patient care activities with learners present should be captured within the Clinical category (see relevant directions).

Teaching (not concurrent with patient care) refers to instructional or educational program management activities that do not occur in a clinical setting. Examples include but are not limited to:

Instructional Delivery Examples include, but are not limited to:

    • Teaching classes on campus, abroad, or away
    • Distance education (synchronous or asynchronous)
    • Explaining concepts and procedures and demonstrating skills
    • Supervising labs/problem session, field work
    • Directing thesis/dissertation research at the undergraduate or graduate levels, post-doctoral, independent study, or directed study
    • Participating in activities sponsored by teaching grants

Content Expertise Examples include, but are not limited to:

    • Keeping up with current information in the field
    • Conveying content to students
    • Conferring with faculty in own discipline

Course Design Examples include, but are not limited to:

    • Previewing materials for possible classroom use
    • Developing pedagogy to bring latest developments to students
    • Creating or revising programs and courses
    • Seeking intramural or extramural funds for curricular development or design

Evaluation of and Feedback to Students Examples include, but are not limited to:

    • Preparing and grading exams and other course assessment tools
    • Evaluating class presentations, projects, and research work
    • Assigning grades for courses
    • Course Director – Course specific advising

Advisement Examples include, but are not limited to:

    • Pre-registering/registering
    • Providing information on majors/minors/professional/graduate programs
    • Referring students to career services
    • Referring students to counseling/testing services
    • Performing administrative work related to course withdrawals, class attendance, etc.
    • Mentoring outside the classroom

Library Activities Examples include, but are not limited to:

    • Teaching students to use Libraries collection
    • Promoting library information resources to the campus
    • Creating and/or maintenance of Libraries systems and website
    • Creation and maintenance of Libraries collection – electronic, print, historical
    • Maintaining office hours and consultation services

Teaching/supervising in clinical setting refers to instructional activities that occur in a clinical setting and are not billed at faculty or practice plan rate. This is not to be confused with Patient Care with Learners Present defined under the category of Clinical. Examples of this teaching activity include but are not limited to:

  • Dental Medicine student clinics
  • Direct supervision of pre-licensure nursing students in a clinical setting (e.g. hospital, community setting, or simulation) or onsite supervision/evaluation of graduate nursing students in precepted practices
  • Dental Hygiene student clinics
  • Supervision of pre-service teachers in a school

 Educational Administration refers to activities which support the educational mission of the university such as:

  • Service on departmental, college, institution or enterprise committees (e.g. SACS, admissions committees, Faculty Senate, etc.)
  • STAR-Student Training and Research Program Administration
  • SEEP-Student Educational Enrichment Program Administration
  • Student Education/Program Director
  • Residency Director
Teaching/Instruction        Research        Clinical        Service        Administration

RESEARCH

In addition to Research Administration, there are TWO research categories which are meant to include all activities specifically organized to expand, confirm or revise the body of knowledge, whether supported by an agency external to the institution or by institutional funds. Effort will be captured for each funding source.

Funded Research (Intramural or Extramural Sources) refers to research activities which are specifically designated by the funding sponsor that the funding may only be spent for the specific purpose for which they are allocated. These funds will be setup with a Project ID within the institutional accounting system. Funding may be provided from various external and internal sources, but in all cases, funds are separately budgeted and administered and may only be spent for the specific purpose for which the funds are allocated. Effort will be captured for each funding sponsor and project ID in the effort reporting system in compliance with A21 standards. Examples include but are not limited to:

  • Extramural Grants from governmental agencies such as NIH, HRSA, etc.
  • Extramural Grants from Health Foundations such as American Heart, etc.
  • Extramural Research Training Grants (Individual or Institutional)
  • Clinical Trials
  • Research Fellowships
  • Student mentoring that relates directly to a faculty member's sponsored research is considered a research activity that may be allocated to the sponsored project
  • Intramural Discovery Institute Awards
  • Intramural Bridge Funding Awards
  • Intramural Projects established by the college, department, center/institute using internal funding if the account supporting the activity is budgeted and accounted for separately (e.g., Pilot Support Research Program, Scientist Training Program, Interdisciplinary Research Program, Extramural Success Award).
  • Other evidence consistent with The Scholarship of Discovery (USG 4.7.2)

Unfunded Research refers to those research activities that are not funded by any external or specifically designated internal source which are setup with a Project ID within the institutional accounting system. These activities must be approved by the department chairperson and funded by departmental funds, without an assigned specific Project ID within the institutional accounting system. Examples include but are not limited to:

  • Start-up research activities
  • Grant preparation
  • Document submission (e.g. HAC, ICC, IBC, IACUC, etc.) required in advance of funding awards
  • Publications in peer-reviewed journals
  • Publications in non-peer reviewed sources (other journals, newsletters, monographs, etc.)
  • Books and book chapters
  • Other creative intellectual works included but not limited to: copyrights, patents, trademarks, etc. (drugs, software, devices, methods, translational research)
  • Invited professional seminars and presentations
  • Patents, copyright, etc.
  • Creative works and other intellectual works including artistic, theatrical, etc.

 Research Administration refers to activities which support the research mission of the university and refers to activities such as

  • Core laboratory management
  • Service on institutional review committees, institutional compliance committees (e.g. IRB, IACUC, Biosafety, Chemical Safety)
Teaching/Instruction        Research        Clinical        Service        Administration

CLINICAL

The clinical category refers to patient care activities that occur both with and without learners present.

Patient care while teaching and with learners present (direct supervision of pre-degree students) includes patient care activities for which a practice plan bills a patient or other party and the faculty member is teaching students or residents. Effort will be captured for each funding source. Examples include but are not limited to:

  • »Æ¹Ï¶ÌÊÓƵ Medical Center clinical activities with students and/or residents
  • Practice Plan activities for which compensation is through »Æ¹Ï¶ÌÊÓƵ with students and residents
  • State of Georgia or other governmental agency service contracts and/or grants such as Georgia Correctional Health Care and Georgia War Veterans’ Nursing Home
  • VA activities for which compensation is through »Æ¹Ï¶ÌÊÓƵ

Patient care without learners present (intramural faculty practice or off-site clinical practices) includes clinical and patient care activities for which a practice plan bills a patient or other party and there are no students or residents present during the activity. Effort will be captured for each funding source. Examples include but are not limited to:

  • »Æ¹Ï¶ÌÊÓƵ Medical Center clinical activities without students and/or residents
  • Practice Plan activities for which compensation is through »Æ¹Ï¶ÌÊÓƵ without students and/or residents
  • State of Georgia or other governmental agency service contracts and/or grants such as Georgia Correctional Health Care and Georgia War Veterans’ Nursing Home
  • VA activities for which compensation is through »Æ¹Ï¶ÌÊÓƵ

Clinical Administration refers to activities which support the clinical mission of the university and refers to activities such as

  • Medical Administrative Service such as Clinical Service Chief, L&D Director, Ultrasound Director, etc.
  • Time spent in this area should be included as a portion of the % effort reported in this overall category for Effort Reporting, but will also be reported distinctly until a more integrated time reporting system can be implemented.
  • Clinical Administration:  Women's Health Services Practice Director, other areas Practice Directors, QA/I Director and Co-Director, MCGHI and/or Practice Plan Committee Meetings and assignments, etc.
  • Clinical Director/Section Chief
  • Business Development/Physician Outreach
  • Administrative oversight to clinical practice (e.g. Clinical Service Chief, Medical Director)
  • Influence clinical practice by either: development of innovative approaches to diagnosis or treatment, applications of technologies, and/or models of care that influence care different to previous approaches
  • Developing clinical care models, treatment protocols, or practice guidelines that influence the standard of care that has a critical role in defining a new field
  • Visiting professorships, speaking engagements in area of clinical expertise
  • Leadership roles in professional organizations related to area of clinical expertise, and/or leadership roles in courses or programs
  • Consultant on issues related to area of clinical expertise
  • National or international committees developing guidelines and policies for management or evaluating programs in area of clinical expertise
  • Editor/Editorial Board of a journal in the area of clinical expertise
  • Peer-reviewed funding to support innovations that influence clinical practice
  • Awards for contributions and/or innovation that influence clinical practice
  • Development of guidelines and/or protocols for patient treatment or delivery of care that are adopted nationally, and in some cases, internationally
  • Publication of senior author manuscripts that demonstrate the impact and innovation on quality of care, clinical outcomes, and/or access to care
Teaching/Instruction        Research        Clinical        Service        Administration

SERVICE

Service is outreach or engagement by faculty for the purpose of contributing to the public good. Contributions to the public good may include faculty work that contributes to solutions to complex societal problems, to the quality of life of Georgia’s citizens, and to the advancement of public higher education (USG Document: Cases of faculty work in teaching, scholarship, and service).

Service applies a faculty member's knowledge, skills and expertise as an educator, a member of a discipline or profession, to benefit students, the university, the discipline, or profession and the community in a manner consistent with the mission of the university and the campus.

Public and Professional Service Examples may include, but are not limited to:

Service to Students Examples include, but are not limited to:

    • Advising student organizations
    • Participating in student programs or student tutoring

 Service in professional organizations including community/state/national/international services Examples include, but are not limited to:

    • Journal editorships and editorial board service
    • Service (and/or leadership role) in academic /community/honors/professional organizations

Services of benefit to the community and carried out as a representative of the University Examples include, but are not limited to:

    • Speeches and presentations to community and civic organizations
    • Consultation or collaboration with community groups
    • Leadership participating in »Æ¹Ï¶ÌÊÓƵ outreach programs like community health fairs (or similar events)
    • Teaching Continuing Education (CED) courses

Institutional Service Examples may include, but are not limited to:

Service to Other Faculty Examples include, but are not limited to:

    • Mentoring faculty
    • Peer-evaluation of faculty
    • Preparing/directing workshops for faculty
    • Directing student research, scholarship, or creative activity

Service to Department/College/University/USG Examples include, but are not limited to:

    • Student recruitment
    • Leadership role in University functions including commencement and honors ceremonies, library programs, sporting events
    • Faculty presentations such as lecture series, recitals and readings, workshops or programs
    • Attending faculty training or professional development
    • Planning/conducting a statewide program

Fundraising/Advocacy – Examples may include, but are not limited to:

    • Participation in institution fundraising activities
    • Participation in alumni development activities
    • Service on boards or committees of (non-conflict of interest) organizations and/or businesses
Teaching/Instruction        Research        Clinical        Service        Administration

ADMINISTRATION

Administration refers to activities which are required to support the management of the institution.

IT WOULD BE RARE FOR A FACULTY MEMBER TO HAVE AN ASSIGNMENT IN ONE OF THESE AREAS. DEPARTMENTAL ADMINISTRATORS SHOULD SCRUTINIZE ANY EFFORT ASSIGNED TO THIS SECTION FOR A MEMBER OF THE CORPS OF INSTRUCTION.

General Administration refers to specific administrative assignments where the faculty member not only holds rank within a discipline, but also is assigned an administrative title for which funds are separately designated within the contract for the individual. The scope of the individual’s responsibility would generally include personnel and/or budget management. Examples include but are not limited to:

  • President
  • Provost
  • Vice Presidents
  • Associate Vice Presidents
  • Assistant Vice Presidents
  • Deans
  • Vice Deans
  • Associate Deans
  • Assistant Deans
  • Department Chairs
  • Directors of Centers and Institutes

Other Institutional Support refers to assignments generally given to staff members who do not hold a faculty ranked position but who are named in a Funded Grant project for a portion of their FTE. The remainder of their FTE is usually assigned to one or more of the general program codes such as those listed below.

  • Academic Support
  • Student Services
  • Institutional Support
  • Plant Operations & Maintenance
  • Scholarships & Fellowships
  • Auxiliary Enterprises
  • Housing
  • Food Services
  • Stores and Shops
  • Health Services
  • Transportation & Parking
  • Auxiliary Plant
Teaching/Instruction        Research        Clinical        Service        Administration